Field note
Preparing the night-audit stack for handover
Clips, not recopying. A rubber band on the period, a note on the cipher for room types, and a warning if Sundays were filed separately.
The night-audit stack is often the best source we get, and the most feared. It looks like a brick. It is usually a sequence of daily sheets with occupancy, room type, and sometimes a walk-in mark. Handing it over does not mean sending the brick to the ninth floor if you still need it at dusk.
Photograph or scan the period in order. If the sheets are printed on both sides, say so; we have been sent only the fronts. If Sundays live in a different clip because a relative takes the desk that day, put a note on the first Sunday. Missing Sundays look like a collapse on the plate when they were only a filing habit.
Do not recode room types into a new legend unless the original cipher is private. We would rather receive “FAM” and “DBL” with a one-line key than a beautiful table that quietly drops the connecting rooms.
If the stack cannot be copied, book a figure collection visit. Tamar will need a table that is not the reception counter, and she will need the period already clipped. She will not stay to watch check-in. That is how a sitting, and a visit, both go wrong.